HIPAA Compliant Scheduling Software

More than just an appointment booking tool—it’s a comprehensive solution designed to help your practice grow by attracting more new patients, making scheduling more accessible, and giving your team the freedom to focus on what matters most: providing excellent care. Imagine transforming your practice into a well-oiled machine where scheduling is effortless for your staff and patients.

Drive New Patient Acquisition with Seamless Scheduling

First impressions matter; the scheduling experience is often a new patient’s first interaction with your practice. If booking an appointment is easy and convenient, patients are far more likely to choose your practice over a competitor’s. Digitize your entire patient journey. Offer real-time access to your availability so potential patients can instantly book an appointment without the need to call your office or wait for business hours.

With over 70% of appointments now being booked after hours, providing an online scheduling option is crucial. Your patients can book anytime, anywhere, on their terms—through your website, social media platforms, or even on Google. This 24/7 convenience helps you capture more new patients and reduces barriers to care, encouraging more people to schedule appointments when it suits them.

Make Booking and Rescheduling Appointments Effortless

Your patients are busy and on the move. They don’t want to spend time on hold waiting to book or reschedule an appointment. Our HIPAA-compliant software allows patients to manage their appointments with just a few clicks or taps. Whether booking their initial consultation, rescheduling for a more convenient time, or canceling, patients can handle everything online.

Powered by industry-leading real-time sync technology, your schedule is always up-to-date—as it is automatically refreshed every 30 seconds. This ensures that no matter when or how patients book or reschedule, your team is never double-booked or left scrambling to manage appointments manually.

The result? Patients love the flexibility and ease of use, and your staff can breathe easy knowing they don’t have to spend hours updating calendars or making confirmation calls.

Save Your Team Time with Automated Scheduling

Your team’s time is valuable. Every minute spent on repetitive administrative tasks instead of patient care costs your practice. From booking to reminders, every step of the scheduling process is automated, freeing your staff to focus on what matters to your practice.

Patient engagement software eliminates the need for manual entry, follow-up calls, or calendar management. New appointments sync automatically with your Electronic Health Record System (EHR) or Practice Management System (PMS) every 30 seconds, meaning your schedule is always accurate without your staff lifting a finger. You will reduce human error and eliminate the administrative burden of managing appointments across multiple platforms. The result? Your team saves work hours weekly, allowing them to dedicate more time to improving patient care and overall practice efficiency.

Provide an Unmatched Patient Experience

In today’s healthcare landscape, patients expect a seamless, convenient experience like any other service. Whether booking a ride on Uber or making a purchase on Amazon, the modern consumer wants ease and simplicity—and their healthcare experience should be no different.

Patients can book, reschedule, or cancel appointments online without ever needing to make a phone call. They can access your practice’s schedule from home, work, or on the go and book appointments in seconds. You can even embed the scheduling system directly into emails, social media channels, and your website, ensuring patients can engage with your practice wherever they prefer.

Automatic reminders and follow-up features keep patients on track with their healthcare journey. Appointment reminders are sent automatically via SMS or email, reducing the likelihood of no-shows and keeping communication clear. This proactive engagement enhances the patient experience while reducing administrative burdens on your staff.

Capture More Appointments After Hours

Patients often need to schedule appointments after your office has closed for the day. Now, your patients can book appointments around the clock, capturing more bookings without additional work for your staff. Studies show that over 73% of appointments are scheduled after hours. By offering a 24/7 online booking option, you’re meeting patient expectations and making your practice more accessible, translating to more booked appointments and higher patient retention.

Customizable Forms for a Better Experience

Every practice differs, and we know your scheduling needs are unique. That’s why you can fully customize your scheduling forms to fit the exact needs of your practice. Whether you have one provider or a multi-location practice with several specialists, online forms can be tailored to your requirements. From the moment patients interact with your booking system, they’ll experience a personalized and streamlined process, helping to build trust and confidence in your practice.

This customization improves the patient experience and helps you gather the information you need from patients upfront. Whether gathering insurance details, appointment reasons, or pre-appointment instructions, custom forms reduce the need for back-and-forth communication, saving your staff time while improving patient satisfaction.

Seamless Integration with Your EHR and Digital Platforms 

The scheduling system integrates effortlessly with your Electronic Health Record (EHR) or Practice Management System (PMS), ensuring that every appointment and patient interaction is accurately reflected in your schedule and patient records. This eliminates the need for manual updates or separate calendars, which means fewer errors, less stress, and more time for your team to focus on delivering high-quality care.

Furthermore, your practice will be integrated across all your digital channels—your website, social media pages, email campaigns, and even Google search results. Wherever your patients engage with your practice online, Karma Health ensures they can book an appointment. This flexibility increases patient engagement, boosts your visibility, and ensures that your practice is always available when patients are ready to schedule.

Reduce No-Shows and Increase Revenue

No-shows can be a costly problem for any medical practice. Automated appointment reminders and rescheduling capabilities, you can significantly reduce the number of missed appointments. Patients receive reminders via email or text before their appointment, allowing them to confirm, reschedule, or cancel without calling the office.

By reducing no-shows, your practice can see more patients, keep schedules full, and ultimately increase revenue. 

The Bottom Line: Grow Your Practice with Karma Health

HIPAA-compliant scheduling software is more than just a tool—it’s a strategy for growing your practice. By automating scheduling, streamlining patient interactions, and making it easier than ever for patients to book appointments, you’ll save time and attract more new patients. The convenience of 24/7 booking, seamless EHR and PMS integration, and customizable scheduling options make it clear why so many practices trust our software to handle their appointment scheduling.

If you’re ready to take your practice to the next level, improve patient satisfaction, and see actual results, Karma Health has the solution you’ve been waiting for. Don’t let scheduling inefficiencies hold your practice back—contact us today to schedule a demo or learn more about how Karma Health can help your practice grow.